In planning any event – BIG or small – staying organized and on top (or at least as much as possible on top) of every detail is extremely important. Being organized helps you stay confident and in control throughout the planning process.
Online calendars help me organize. Scheduling all my appointments in Google Calendar or Microsoft Outlook Calendar keeps me on top of my event planning tasks. I always use these calendars to pencil in appointments, addresses to those appointments and reminders. These online calendars help me to put all my planning lists in one place.
4 TIPS ON USING ONLINE CALENDARS FOR EVENT PLANNING
- Designate certain days of the week to planning. By setting aside days beforehand, you can honor those few hours to get certain event items completed. It also allows you freedom to do other things outside of planning your event, which helps to avoid becoming overwhelmed.
- Always set reminders a few days before the actual time of the task. This helps you mentally and physically prepare for what needs to get done.
- Invite other key players to join you. This (most times) avoids communication errors. When a task is in someone’s calendar they too will have all the information they need. The meeting invite should include the WHO, WHAT, WHEN, WHERE and WHY. This helps to lighten your plate when managing others’ schedules as well as your own.
- When using Google Calendar, use the color function. This helps you categorize similar subjects based on color. For example, Green – catering and menus, Red – guest list and seating, Blue – All things venue